Statement Trees
Entrances · registration · anchors
Olive trees, ficus, and palms from six to twelve feet tall. These are the showpieces guests remember.
6–12 ft · ceramic or woven planters
Plant rentals for events · Napa
Beautiful plants and flowers
Beautiful plants and flowers
for your event.
A little greenery changes the whole room. We bring plants and flowers to wine-country retreats, conferences, celebrations and brand events across Napa Valley—from a welcoming hotel entrance to a dinner framed by vineyard views.
Fully insured
Projects from $3,000 to $100K+
Wine-country events
Past plant-rental clients include
The work
A look at The Preserve portfolio.
Every photo here comes from a real Preserve project — events, staged homes, and plant-styling details. No stock photos.
From The Preserve portfolio
A corporate holiday party, brought to life.
Featured installation: San Francisco Bay Area
For a corporate holiday celebration, The Preserve coordinated an order itemizing 296 plants, plus separate special-order lots, across reception and hospitality spaces. Explore the outdoor bars, cocktail deck and indoor greenery from this completed Bay Area event.
As seen on Complex
A setting that held the frame.
Complex filmed its conversation with Steph Curry in a plant-filled space styled by The Preserve. That same eye for scale, texture, and camera-ready detail guides every plant plan we create.
Watch the episode
Complex · 360 With Speedy
Plant rentals, from drop-off to pickup
What we take care of.
Beautiful plants, a clear handoff, and pickup arranged around your event. We confirm the receiving details with you before booking.
No. 1
Drop-off
We drop off your plants at the agreed time and receiving point. Your team or venue handles movement inside the building and placement.
No. 2
Plant selection
We help you choose plants and planters that suit the room. Share your floor plan and the look you want; your receiving team brings the plan to life.
No. 3
Pickup
Your team returns the plants to the agreed collection point. We pick them up in the confirmed window and bring them back into the rental rotation.
No. 4
Insured & papered
Fully insured, with Certificates of Insurance available on request. Send your venue’s requirements and we’ll take care of the paperwork.
The collections
Organized the way you plan a space.
Our collections bring life to every part of your event, from the entrance to the tables. Mix and match, and we'll help you put the look together.
Lush Tropicals
Booths · lounges · bars
Monstera, bird of paradise, and kentia palms that make a plain booth or lounge feel warm and inviting.
2–7 ft · grouped 3–9 per vignetteStage & Keynote
Mainstage · panels · press walls
Arrangements that frame your speakers nicely on stage and on camera, without stealing focus.
Custom per stage plot & shot listLounge & Staging Accents
Tables · soft seating · open houses
Ferns, succulents, and trailing pothos in matching pots. The finishing touches for a lounge or a staged home.
Tabletop–3 ft · vessel-matched setsFlorals
Tables · dinners · bars
Bud vases, centerpieces and bar arrangements that complement your plants and bring your event palette to the tables.
With plant rentals · quoted to your briefCustom Planter Boxes
Stages · lounge dividers · entrances
Frame a stage, define a lounge or bring greenery along a walkway. Wooden planter boxes made for your space and yours to keep. Pair them with our plant rentals for a coordinated look.
Made to order · with or without plant rentalsExplore planter boxesThe spacesA little greenery.
A little greenery.
A different feeling.
Wine-country rooms have their own character. We choose greenery that belongs with the architecture, the view and the people gathering there. These are a few settings to consider for your event.
Silverado ResortMeeting rooms, ballrooms and outdoor gathering spaces make room for everything from a leadership retreat to a company celebration.
The Meritage Resort and SpaBallrooms, terraces and the Estate Cave offer different moods for a conference, reception or private dinner. Greenery can carry one look between them.
Solage, CalistogaThe Solstice Ballroom, courtyards and event lawn pair an open, relaxed setting with space for meetings and celebrations.
Winery and private-estate eventsStatement trees at an entrance, a soft backdrop behind the speaker, or a few leafy clusters around the lounge—plants help a temporary setting feel complete.
Venue references are planning ideas. Access and delivery arrangements are confirmed for your event.
The process
How it works, in four steps.
Tell us about the space
Dates, venue, booth or room number, and the look you want. A floor plan helps; a few inspiration photos are plenty if you don't have one.
Get a proposal
Plant options, reference images and suggested placements, with planters included in each plant price and a separate one-time $500 non-taxable delivery charge.
We drop off your plants
We drop off your plants at the agreed time and receiving point. Your team or venue handles movement inside the building and placement.
We pick everything up
Your team returns the plants to the agreed collection point. We pick them up in the confirmed window and bring them back into the rental rotation.
Who we serve
Who we work with in Napa.
Conference & Trade Show Planners
Multi-day shows at Napa Valley resorts and winery settings. Greenery for stages, registration areas and lounges, chosen around the room and the length of your event.
Corporate Event Teams
All-hands, launches, offsites, and holiday parties across Napa Valley. A consistent plant palette can carry the look from one gathering to the next.
Brand & Agency Teams
Activations, press days, launches, and pop-ups. Share your creative direction and we’ll suggest plants, planters and optional flowers that complement it.
Stagers & Listing Agents
Greenery for listings, open houses and staged properties, with the rental period quoted around your showing calendar.
Service area
From Napa up the valley.
Plan an event in Napa, Yountville, St. Helena or Calistoga, with American Canyon and nearby wine-country venues by arrangement. We help connect entrances, meeting rooms and outdoor gathering areas with a considered plant palette.
Napa & American CanyonDowntown gatherings, resort meetings and events at the southern end of the valley.
Yountville & OakvilleHotel retreats, private dinners and winery settings.
Rutherford & St. HelenaCountry estates, hospitality spaces and company celebrations.
CalistogaResort conferences, courtyard receptions and relaxed team retreats.
Another nearby venue in mind? Tell us about it.
Good to know
Napa questions.
A few helpful details for planning your event.
Where do you offer plant rentals around Napa?
Plan an event in Napa, Yountville, St. Helena or Calistoga, with American Canyon and nearby wine-country venues by arrangement. We help connect entrances, meeting rooms and outdoor gathering areas with a considered plant palette. Delivery and pickup are arranged per event, with availability confirmed before booking.
Which Napa venues can I plan for?
Consider Silverado Resort, The Meritage Resort and Spa, Solage, Calistoga. These venue references are planning examples, not claims of previous work or a venue affiliation. We confirm the receiving point and access requirements with you.
How much does event plant rental cost?
Our plant-rental minimum is $3,000 per event. Prices are per plant, with standard rental planters included. One price covers up to three days; longer rentals are quoted for the full agreed period. Delivery is a separate one-time $500 non-taxable charge. Your itemized proposal shows the subtotal, applicable plant-rental tax and total. Larger programs can scale beyond $100,000.
How far ahead should I book?
Four to six weeks is ideal, with more time helpful for larger orders. Shorter notice? Send your dates and we’ll let you know what’s possible.
Can I add flowers to my plant rental?
Yes. Bud vases, centerpieces and bar arrangements can complement your plants, with one coordinated proposal. Flowers are quoted to your palette, quantities and date and are available only with plant rentals. Plants-only bookings are welcome.
Can I use the plants outdoors?
Courtyard receptions and vineyard-view dinners can work beautifully with plants. We choose for the actual exposure, heat, wind and overnight temperatures, and agree on protection before drop-off. Daily on-site watering is not included.
Do you rent plants for retreats and corporate holiday parties?
Yes. Think a welcoming entrance, greenery around the bar, a leafy stage backdrop and comfortable lounge areas. We help choose plants that suit your room, schedule and celebration.
What does the rental service include?
Live plants in the agreed rental planters, with drop-off and event-agreed pickup. Your team or venue receives the plants, moves and places them, then returns them to the agreed collection point. Setup, installation, on-site assembly and daily on-site care are not included.
Are you insured, and can you provide a COI?
Yes. The Preserve is fully insured and provides Certificates of Insurance on request. Send your venue’s requirements so we can prepare the documentation.
What if a plant gets damaged during the event?
Let us know promptly and send a photo so we can arrange a replacement with you. Timing and access depend on the location and venue schedule; your approved rental terms cover damage and replacement.
When is payment due?
Full payment is due upon receipt unless your approved proposal and invoice specify an agreed deposit arrangement. For an agreed deposit invoice, the remaining balance is due seven calendar days before confirmed drop-off. The deposit amount is agreed separately.
Do you rent plants for home staging in Napa?
Yes. We can shape the greenery around a property and its showing calendar. The $3,000 plant-rental minimum applies, and longer rentals are quoted for the full period. Ongoing office and retail plant maintenance is not offered.
Can you help with brand activations and launches?
Yes. Share your layout and creative direction, and we’ll suggest plants and planters that work with the space. Flowers can be included with your plant rental. Your team handles placement.
Can I order custom planter boxes?
Yes. Custom wooden planter boxes are made to order and yours to keep, with or without plant rentals. Standard rental planters remain included with plants; custom boxes are purchased separately. Explore custom planter boxes →
What happens to the boxes after the event?
Purchased boxes belong to you. Your team handles placement and arranges their removal. We collect the rental plants and rental planters at the agreed collection point.
Still wondering something? Just ask →
A little greener, in more ways than one.
You get the look for the occasion, without buying plants you'll need to care for afterward. When the event wraps, we collect the rental plants and rental planters. Beautiful greenery while you need it; one less thing on your list when you're done.
Get in touch
Tell us about
Tell us about
the space.
Planning something in Napa Valley? Tell us about the room, the dates and the feeling you want. Delivery and pickup are arranged for each event; your proposal confirms availability and the handoff before booking.
Heads up: we have an order minimum of $3,000 per event.Custom wooden planter boxes are purchased separately and yours to keep.
Prefer email?
friends@shopthepreserve.com
Flowers are available with plant rentals.
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