From The Preserve portfolio

Greenery for a leadership gathering.

A two-day corporate program brought together reception displays, dinner and cocktail areas, each with its own planting palette.

San Francisco Bay Area, California · January 2026

Who handled what.

The Preserve sourced the plants and planters, coordinated the order, and planned delivery and collection access with the event team.

The event team directed the overall look and arranged the indoor display. Placement and crew responsibilities for your event are agreed in the proposal.

Potted trees and ferns frame two outdoor bars beneath a fabric canopy at dusk. — Outdoor bars at the Bay Area event. The photographs show selected spaces from the larger rental order. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

Outdoor bars at the Bay Area event. The photographs show selected spaces from the larger rental order. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

01 / The brief

Two palettes, with room for guests.

The reception spaces called for one planting direction; dinner and happy hour called for a rustic look. The Preserve sourced live plants and alternative planter options for the event team to review together.

A proposed tabletop-herb layer was removed to preserve table space. The team approved alternative rustic pots, keeping the planting brief aligned with the furniture and how the spaces would be used.

See the difference greenery makes.

Explore the cocktail area and deck with the comparisons below.

Potted trees surround green-draped cocktail tables and an outdoor bar on a covered deck. — Cocktail tables and the outdoor bar. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

Cocktail tables and the outdoor bar. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

Trees and smaller plants line the edges of a covered deck with cocktail tables and bars. — The covered deck and terrace edge. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

The covered deck and terrace edge. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

02 / Coordination

Delivery around the event schedule.

The indoor plants arrived several days before the two-day program, giving the event team time to place them. The wider plan coordinated deliveries and collections across reception, dinner and indoor display areas.

The rental order combined taller floor plants with smaller floor and tabletop plants. Its 296 itemized plants covered the main and rustic selections; special-order plants and planters were specified separately.

03 / The result

From event rental to a lasting display.

The completed event brought planting into the bars, cocktail area, dinner room and indoor displays. Afterward, the customer purchased four rubber plants with their pots to keep for the indoor setting.

Dinner and indoor displays.

Floor plants frame the dinner setting under red event lighting. In the separate display, The Preserve supplied the live rubber plants in white pots; the event team arranged them. The snake plants behind that display were artificial background pieces.

Potted floor plants beside dining tables in a room lit with red event lighting. — The dinner setting at the same Bay Area leadership event. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

The dinner setting at the same Bay Area leadership event. The “without greenery” view is an AI visualization with plants removed; the “with greenery” view is the actual event photo.

Two live rubber plants in white pots beside an indoor display with artificial snake plants behind. — The indoor rubber-plant display. Client graphics were removed with AI editing.

See another indoor view

04 / Working together

What to send. What you get back.

Send your event date, city and venue, the areas you want to furnish, and any floor plan or visual references. Include your budget range and delivery and pickup windows if you have them.

We check availability and propose plant and planter options with reference images.
Plant rentals include planters. Delivery is a separate, one-time $500 non-taxable line in your itemized proposal.
We confirm drop-off and event-agreed pickup in your proposal. Your team or venue handles receiving, interior movement, placement and return to the agreed collection point.

Bring your event brief to us.

Share your date, venue and spaces to start a plant-rental proposal. Plant rentals have a $3,000 event minimum; planters are included and delivery is a separate, one-time $500 non-taxable charge. Your team handles receiving and placement; pickup is agreed for the event.

Request a proposal