Plant rentals for events · Philadelphia

Beautiful plants for your Philadelphia event. We handle the rest.

We rent plants for conferences, trade shows, launches, and corporate events across Philadelphia and the Main Line. Your plants are sourced and staged in the Mid-Atlantic, delivered and installed by our crew — so they arrive fresh and local, styled by the team that's built stages for Meta, Hyundai, KPMG, and Reuters.

Fully insured Projects from $3,000 to $100K+ Center City to King of Prussia
The Preserve's former shop interior, with peach walls, boucle chairs, and tall plants
From The Preserve portfolioPlant styling in our former shop.

Past clients include

Meta Splunk Cisco Cathay Innovation Reuters OpenAI Google Encord QuantumScape KPMG Hyundai
The work

A look at our recent work.

Every photo here comes from a real Preserve project — events, staged homes, and plant-styling details. No stock photos.

Two outdoor event bars with backlit bottle shelves at dusk, a tall fiddle-leaf fig between them and ferns at their bases
Event barsFerns and a fiddle-leaf fig between two bars at an evening reception.
Dense corner grouping of bird of paradise, monstera, dracaena, and snake plant in ceramic pots
The collectionBirds of paradise, monstera, and dracaena, ready for their next event.
Kentia palm in a dark planter finishing a staged living room with framed art and a marble coffee table
StagingA kentia palm in a staged living room.
Corporate event floor with fiddle-leaf figs framing the stage and lounge seating
ConferenceFiddle-leaf figs framing the stage at a corporate all-hands.
Potted trees and ferns frame two outdoor bars beneath a fabric canopy at dusk.
Trees and low foliage frame the outdoor bars at a Bay Area corporate gathering.

From The Preserve portfolio

From reception to the bar.

Featured installation: San Francisco Bay Area

For a corporate leadership gathering, The Preserve coordinated an order itemizing 296 plants, plus separate special-order lots, across reception and hospitality spaces. See the outdoor bars, cocktail deck and indoor planting in this completed Bay Area project.

Full service, start to finish

What we take care of.

Your job is to tell us the room and the look. Ours is that the plants show up on time, hold up all week, and vanish before your move-out deadline.

No. 1

Delivery & install

We work your venue's move-in window — dock times, freight elevators, early calls — and place every plant to your floor plan.

No. 2

On-site styling

Before doors open we walk the room with you and move anything that isn't sitting right. Rooms always read differently once they're built.

No. 3

Pickup & teardown

We collect everything inside your strike window. Nothing to store, nothing to return, nothing left on the floor for your GC to deal with.

No. 4

Insured & papered

Fully insured, with COIs sent straight to your venue in whatever format it demands. Convention floors and corporate campuses are picky; we handle it.

The collections

Organized the way you plan a space.

We group our plants by what they do for a room, not by botanical name. Mix and match, and we'll help you put the look together.

Statement Trees

Entrances · registration · anchors

Olive trees, ficus, and palms from six to twelve feet tall. These are the showpieces guests remember.

6–12 ft · ceramic or woven planters

Lush Tropicals

Booths · lounges · bars

Monstera, bird of paradise, and kentia palms that make a plain booth or lounge feel warm and inviting.

2–7 ft · grouped 3–9 per vignette

Stage & Keynote

Mainstage · panels · press walls

Arrangements that frame your speakers nicely on stage and on camera, without stealing focus.

Custom per stage plot & shot list

Lounge & Staging Accents

Tables · soft seating · open houses

Ferns, succulents, and trailing pothos in matching pots. The finishing touches for a lounge or a staged home.

Tabletop–3 ft · vessel-matched sets
Where we work

Venues across Philadelphia.

Convention halls, ballrooms, museums, landmark club rooms, and campuses. If your venue isn't here, it almost certainly still works — ask.

Pennsylvania Convention CenterTrade shows and conferences across the exhibit halls and the Grand Hall — the ballroom inside the 1893 Reading Terminal train shed — worked to your GC's move-in schedule.
Convention hotelsThe Marriott Downtown across the skybridge, the Loews in the PSFS Building, the Sheraton's Liberty Ballroom, and The Logan on the Parkway.
Broad Street & the club ballroomsThe Bellevue's two-tier grand ballroom — now the Grand Belle — Vie on North Broad, and the Down Town Club near Independence Hall.
The Parkway museumsThe Franklin Institute's memorial rotunda, the Barnes Foundation's Annenberg Court, and the Great Stair Hall at the Philadelphia Museum of Art.
Fishtown & Northern LibertiesThe Fillmore, Brooklyn Bowl, and Punch Line side by side in Fishtown, plus the Cescaphe ballrooms of Northern Liberties.
The riversCherry Street Pier on the Delaware in Old City and Water Works on the Schuylkill behind the Art Museum.
Fairmount ParkMemorial Hall — the 1876 Centennial landmark — with its domed Hamilton Hall and glass-enclosed Carousel House.
The Comcast towersThe Four Seasons — its fifth-floor ballrooms and 59th-floor sky-level rooms — in the Comcast Technology Center, the city's tallest tower.
Campuses & the suburbsUniversity City and the Navy Yard, out to Conshohocken and King of Prussia — all-hands, launches, and client days on campus.

Delivering across

Center CityOld CityFishtownNorthern LibertiesUniversity CityThe Navy YardFairmountManayunkThe Main LineConshohockenKing of PrussiaCamdenCherry HillWilmingtonWider region by arrangement
The process

How it works, in four steps.

Tell us about the space

Dates, venue, booth or room number, and the look you want. A floor plan helps; a few inspiration photos are plenty if you don't have one.

10 minutes of your time

Get a proposal

An itemized proposal with photos of the actual plants, suggested placements, and one clear price — including the Philadelphia delivery and labor line.

$3,000 event minimum

We install & style

Our crew works your move-in window and fine-tunes the room with you before doors open.

You approve, we adjust

We pick everything up

We strike and haul everything out before your move-out deadline. The plants go back into rotation, not a dumpster.

Nothing for you to clean up
Service area

Center City to King of Prussia,
and across the Delaware.

We cover Philadelphia end to end, the Main Line and the western suburbs out to King of Prussia, and South Jersey across the river, with Wilmington down I-95. Your plants are sourced and staged in the Mid-Atlantic, so nothing travels further than it should before it reaches your venue.

Center City & the ParkwayThe Convention Center and its skybridge hotels, the Broad Street ballrooms, and the museums along the Benjamin Franklin Parkway.
The neighborhoodsOld City and the Delaware waterfront, Fishtown and Northern Liberties, University City, and the Navy Yard.
Up the Schuylkill & the western suburbsManayunk, Conshohocken, and the Route 202 corridor out to King of Prussia.
South Jersey & WilmingtonCamden and Cherry Hill across the river, and down I-95 to Wilmington.

Somewhere else in the Philadelphia region? Ask. We travel for the right event.

Multi-city programs

One plant palette, one styling standard, and one point of contact across the cities below.

Good to know

Philadelphia questions.

The things planners ask us most, so you can scope your Philadelphia event without waiting on an email.

Do you serve all of the Philadelphia area?

Yes. We cover Philadelphia end to end — Center City, Old City, University City, Fishtown, Fairmount, and the Navy Yard — plus Manayunk, the Main Line, and Conshohocken out to King of Prussia, across the river to Camden and Cherry Hill, and down I-95 to Wilmington. Tell us your venue and we'll confirm same day.

Which Philadelphia venues do you deliver to?

The Pennsylvania Convention Center's exhibit halls and Grand Hall; the convention hotels, from the Marriott Downtown across the skybridge to the Loews in the PSFS Building and the Sheraton's Liberty Ballroom; the Parkway museums — the Franklin Institute, the Barnes, and the Philadelphia Museum of Art; The Bellevue and the Cescaphe ballrooms; Memorial Hall in Fairmount Park; the Fillmore, Brooklyn Bowl, and Punch Line in Fishtown; Cherry Street Pier on the Delaware; and corporate campuses from University City to the Navy Yard and King of Prussia. Loading docks, freight elevators, and 5am load-ins are a normal part of our week.

How much does event plant rental cost in Philadelphia?

Pricing is per plant, and one rental price covers your event for up to three days. There's a $3,000 minimum per event. Delivery and setup are billed separately based on your venue, your move-in window, and the size of the install. Most Philadelphia conference and activation builds land at $3,000–$12,000. Full-floor, multi-zone, and multi-city programs can scale beyond $100,000.

How far ahead should I book a Philadelphia event?

Four to six weeks is ideal, and larger builds want more. Philadelphia dates cluster around the Convention Center's big runs — the Auto Show at the turn of January into February, Flower Show week in early spring, the fall citywide conventions, and PAX Unplugged alongside December's holiday-party season — so booked-out dates gather there. We can often still take rush requests — ask and we'll tell you straight away what's possible for your date.

Can you work at the Pennsylvania Convention Center?

Yes — the exhibit halls, the meeting rooms, and the Grand Hall in the old Reading Terminal train shed. We work to the show's move-in and move-out schedule and coordinate with your general contractor and any labor the venue requires, including the Center's marshaling-yard check-in on Bluegrass Road before trucks are dispatched to the Vine Street docks. Send us your exhibitor manual and booth number with your request and we'll build the quote around the real dock times rather than guessing.

Our event is outdoors — will the plants hold up in Philadelphia weather?

In summer, better than almost anywhere. Philadelphia summers are hot and humid, and that's exactly what tropicals like ficus and palms want — warm nights and greenhouse air — so they genuinely thrive outdoors from June through early September, as long as leaves that grew up indoors are kept out of harsh afternoon sun. It's the Mediterranean material we deploy carefully: olives love the heat but sulk in sustained humidity, so they're a great event-weekend choice rather than a season-long terrace resident. Once September nights slide toward 50°F the tropicals come back inside, and in the winter months outdoor decor means hardy evergreens while anything tender works the interior — cold-month deliveries travel sleeved and blanketed between the truck and your door. Tell us whether the space is covered or exposed and we'll spec accordingly. We don't staff on-site watering during events, so this choice matters and we make it up front.

Do you do brand activations, launches, and production work?

Yes, and they're some of our favorite jobs. Activations, press days, pop-ups, and launches in lofts, museums, and warehouse venues all work the same way: send the layout and the look, we send a proposal with photos of the actual plants. We're an events business, not a set-dressing house — we rent and install rather than sell or build.

What does full service include?

Delivery, installation and styling to your floor plan, a walk-through with you before doors open, then full teardown and pickup after. You never lift, store, or return anything. The one thing we don't do is stay on site to water during your event, so we pick and prep plants that look their best for the whole rental.

Are you insured? Can you provide a COI for my Philadelphia venue?

Yes. We're fully insured for every event and provide Certificates of Insurance on request. Send us your venue's insurance requirements — most Philadelphia convention, museum, and campus venues have specific limits and additional-insured language — and we'll handle the paperwork directly with them.

What if a plant gets damaged during my event?

We swap it. Our Mid-Atlantic material is sourced and staged locally, so replacements can come from inside the region.

How do deposits and payment work?

A 50% deposit up front so we can source the exact plants and planters your event needs, and the remaining 50% one week before the event. Events fewer than 20 calendar days away are paid in full at booking, since sourcing and scheduling start immediately. We invoice — no payment is taken before you've seen and approved the proposal.

Do you rent plants for home staging in Philadelphia?

Yes. Stagers and listing agents are a real part of our business. The same per-plant pricing covers a single statement tree in an entry or greenery through a whole listing, and we work to your showing calendar rather than a single event date.

Still wondering something? Just ask →

Nothing here is disposable. Every plant goes home to its greenhouse, recovers, and goes back out again.

Renting is reusing. One ficus can appear at dozens of events over its lifetime, and nothing ends up in a dumpster when yours is over.

Get in touch

Tell us about
the space.

If you'd like us on your Philadelphia event, fill out the form or email us directly. We cover Philadelphia, the Main Line and King of Prussia, and South Jersey, with Wilmington and the wider region by arrangement.

Heads up: we have an order minimum of $3,000 per event. The Preserve's reception desk beneath an arch of ferns and pothos, with a neon sign on a peach wall