Plants for your event on Great America Parkway. Home turf for us.
The Preserve rents plants for trade shows, conferences, and corporate events at the Santa Clara Convention Center. We're a San Jose shop twenty minutes down the road, and the tech-company events that fill this building are exactly the work we do most.
Past clients include
What we take care of.
You tell us the hall, the ballroom section, and the look. We make sure the plants arrive inside your move-in window, hold up for the whole program, and are gone before move-out closes.
Delivery & install
We work your show's move-in schedule and place every plant to your floor plan. Twenty minutes of drive time keeps even tight windows comfortable.
On-site styling
Before doors open we walk the space with you and move anything that isn't sitting right — halls read differently once the booths and staging are up.
Pickup & teardown
We strike inside your move-out window and haul everything back to the shop. Nothing for your team or your GC to handle.
Insured & papered
Fully insured, with Certificates of Insurance sent ahead to the venue or your show management in the format they require.
Spaces we green in Santa Clara.
100,000 square feet of exhibit space plus a ballroom, a theater, and thirty-one breakout rooms, in the middle of the Great America Parkway tech corridor.
Also nearby
The building where Silicon Valley throws its events.
User conferences, sales kickoffs, developer days, holiday parties — the Santa Clara Convention Center runs on the same corporate calendar we've served for years. We know what a keynote needs to look like on camera, what a sponsor lounge needs to feel like in person, and how to make both happen inside a single move-in window.
Who we work with in Santa Clara.
Corporate Event Teams
User conferences, sales kickoffs, all-hands, and holiday parties — planned against your production schedule, styled to your brand.
Show & Conference Organizers
Registration statements, mainstage greenery, and lounges for multi-day programs across the halls and ballroom.
Exhibitors
Booth packages from a single statement plant to a fully planted island. Send your booth number and we'll work to the show's rules.
Agencies & Producers
One contact, one proposal with photos of the actual plants, confirmed windows, one invoice. Your show file stays clean.
How it works, in four steps.
Tell us about the event
Dates, hall or ballroom, booth number if you have one, and the look you want. A floor plan or exhibitor manual helps us quote around real move-in times.
Get a proposal
An itemized proposal with photos of the actual plants, suggested placements, and one clear price including delivery.
We install & style
Our crew works your move-in window and fine-tunes the space with you before doors open.
We pick everything up
We strike inside your move-out window. The plants go back into rotation at our shop, not a dumpster.
Santa Clara questions.
What planners and exhibitors ask us about working the convention center.
Do you deliver to the Santa Clara Convention Center?
Yes. The center is about twenty minutes from our San Jose shop, and we deliver to your show's move-in window, install to your floor plan, and strike inside move-out. It's one of the venues we can serve on the shortest notice.
Can you work within our show's move-in and move-out schedule?
Yes. Send your exhibitor manual or production timeline with your request and we'll plan delivery and strike around the real times — early calls and overnight strikes included.
Do you coordinate with show management and general contractors?
Yes. For exhibit-hall work we coordinate with your general contractor's schedule and follow the show's delivery and material rules. Tell us who's running the floor and we'll slot in.
Can you provide a Certificate of Insurance for the venue?
Yes. We're fully insured and send COIs directly to the venue or show management ahead of load-in, with whatever additional-insured language is required. Send the requirements with your request and the paperwork is done before your crew arrives.
What does plant rental cost for a Santa Clara event?
Pricing is per plant, and one rental price covers your event for up to three days. There's a $1,000 minimum per event, with delivery billed separately by scope. Booth packages typically land between $1,000 and $4,000; ballroom and mainstage builds run larger — our biggest build to date was $40,000 across a full convention floor.
Will the plants last a multi-day conference without watering?
Yes. We choose hardy material for hall and ballroom light, water and groom everything before delivery, and one rental price covers up to three days. We don't staff on-site watering, and with the shop twenty minutes away, swaps are easy if anything flags.
Can one order cover the conference and our offsite party?
Yes. One proposal can cover your program at the convention center plus a dinner or reception at the Marriott, the Hyatt, or a venue nearby — including Levi's Stadium events. One team, one invoice.
How far ahead should we book?
Four to six weeks is ideal, and the spring and fall corporate-event seasons book out earliest. We can often take rush requests — ask, and we'll tell you straight away what's possible for your date.
What if a plant gets damaged mid-event?
We swap it. Healthy backups live at our shop twenty minutes away, so replacements usually happen before your next session starts.
How do deposits and payment work?
A 50% deposit up front so we can source the exact plants and planters your event needs, and the remaining 50% one week before the event. No deposit is taken before you've seen and approved the proposal.
Still wondering something? Just ask →
Tell us about
the event.
Hall, ballroom, theater, or all three — fill out the form or email us directly and we'll reply with next steps and a proposal timeline.
Heads up: we have an order minimum of $1,000 per event.Prefer email?
friends@shopthepreserve.com